Specify audio artifacts
List acceptable formats, sampling rates, channel arrangements, and source-preservation requirements. Distinguish original recordings from processed versions. Define the call or interaction identifier and filename rules, but avoid placing unnecessary personal details in paths. Agree on whether linked call legs remain separate or are delivered with a documented relationship map.
Connect transcripts and labels
Choose machine-readable schemas for text, timestamps, speaker segments, roles, and any task labels. Include units, uncertainty markers, and version identifiers. Every annotation should resolve to the correct recording or channel without depending on an undocumented folder convention or a manually maintained spreadsheet description.
Include a useful manifest
Request file sizes, durations, checksums when agreed, source subset, and relevant coverage fields. Summarize missing artifacts, corrupt files, unresolved labels, and excluded material separately. Distinguish raw source totals from reviewed project material so a delivery inventory does not imply that all listed recordings meet every requirement.
Reconcile a pilot first
Open representative files, trace labels to audio, and compare duration totals across the package. Confirm channel maps and timing behavior before scaling the workflow. Send Fiund the delivery schema and acceptance questions early so prospective source and preparation plans can be assessed against an explicit, project-specific definition of completeness. Test the package with a consumer unfamiliar with the preparation workflow. Ask them to locate one call, identify its channels, open its transcript, and inspect a speaker segment using only the manifest and documentation. Their unresolved questions provide a practical delivery checklist before the same conventions are applied across more material.
Review checklist
- Choose original and derived audio requirements
- Define linked annotation schemas
- Include manifests and exception summaries
- Reconcile representative artifacts before expansion